The NYC Collegiate Military Boxing Classic respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how VMI Alumni Agencies, operating as the NYC Collegiate Military Boxing Classic (“NYC Military Boxing,” “we,” “us,” or “our”), collects, uses, discloses, and protects information obtained through nycmilitaryboxing.com and related online forms, communications, and event services.

1. Scope of This Policy

This Privacy Policy applies when you:

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• Visit nycmilitaryboxing.com;

• Join a ticket-interest or event-update list;

• Purchase or inquire about tickets;

• Submit a sponsorship, media, vendor, volunteer, or general inquiry;

• Register for an event-related activity or promotion;

• Subscribe to email or marketing communications; or

• Otherwise communicate with us online.

This policy does not govern websites, ticketing platforms, payment processors, social media services, or other services operated independently by third parties.

2. Information We Collect

Depending on how you interact with us, we may collect the following information.

Information You Provide

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• Contact information, such as your name, email address, telephone number, organization, job title, and mailing address;

• Ticket and event information, such as ticket preferences, seating interests, event registrations, guest details, accessibility requests, and attendance history;

• Sponsorship and business information, including company details, sponsorship interests, proposed partnership information, and related communications;

• Communications, including messages, questions, feedback, survey responses, and correspondence sent to us;

• Promotional information, such as entries submitted for contests, giveaways, or special offers; and

• Content you submit, including photographs, testimonials, or other materials submitted for promotional or event-related purposes.

Ticket and Transaction Information

Tickets and payments may be processed through independent ticketing or payment providers. These providers may collect payment-card and billing information directly under their own privacy policies.

We may receive limited transaction information, such as your name, contact details, ticket type, order number, purchase date, and payment status. Unless expressly stated otherwise, we do not directly collect or store complete payment-card information.

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Information Collected Automatically

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When you visit the website, we and our service providers may automatically collect:

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• Internet Protocol address;

• Browser and device type;

• Operating system;

• Referring and exit pages;

• Pages viewed and links selected;

• Date, time, and duration of visits;

• Approximate location derived from an IP address;

• Cookie identifiers and similar technical information; and

• Information about how visitors interact with the website and its communications.

Information from Other Sources

We may receive information from ticketing providers, event partners, marketing platforms, social media services, participating organizations, and other third parties when permitted by law.

3. How We Use Information

We may use personal information to:

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• Manage ticket-interest lists, registrations, purchases, and event attendance;

• Provide event announcements, ticket-release notifications, and schedule updates;

• Respond to sponsorship, media, vendor, volunteer, and general inquiries;

• Administer VIP experiences, receptions, promotions, and other event activities;

• Communicate with attendees, sponsors, partners, and participating organizations;

• Deliver newsletters and promotional communications;

• Personalize and improve the website and event experience;

• Measure website traffic and the effectiveness of marketing campaigns;

• Maintain the security and integrity of our website and systems;

• Detect and prevent fraud, misuse, and other unlawful activity;

• Enforce our agreements, policies, and event rules; and

• Comply with applicable legal, regulatory, and reporting obligations.

4. Cookies and Similar Technologies

We may use cookies, pixels, tags, analytics tools, and similar technologies to operate the website, remember visitor preferences, understand website usage, and evaluate promotional campaigns.

These technologies may include:

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• Essential cookies, which support the website’s core operation and security;

• Preference cookies, which remember selected settings;

• Analytics cookies, which help us understand website traffic and performance; and

• Advertising cookies, which may help measure or personalize promotional campaigns.

You can manage cookies through your browser settings and, when available, the website’s cookie-preference controls. Disabling certain cookies may affect website functionality.

Where required by applicable law, we will recognize valid opt-out preference signals, such as Global Privacy Control, for technologies considered a sale, sharing, or use of personal information for targeted advertising.

5. How We Disclose Information

We may disclose personal information to:

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• Service providers that assist with website hosting, forms, email delivery, analytics, marketing, ticketing, payment processing, event registration, security, and event operations;

• Event partners and participating organizations when necessary to coordinate an activity, fulfill a request, or provide a service you selected;

• Sponsors or promotional partners when a specific form or promotion clearly discloses the sharing and you provide any consent required by law;

• Professional advisers, including attorneys, accountants, insurers, and consultants;

• Government authorities or other parties when required by law or when reasonably necessary to protect rights, safety, property, or the integrity of the event; and

• A successor organization in connection with a merger, restructuring, transfer of assets, or similar organizational transaction.

We may also disclose information at your direction or with your consent.

6. Sale, Sharing, and Targeted Advertising

We do not sell personal information in exchange for money.

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Certain analytics or advertising technologies may involve disclosing device identifiers or online activity to third parties. Depending on applicable state law, these activities may be considered a “sale,” “sharing,” or use of personal information for targeted advertising.

Where legally required, you may opt out through the website’s cookie controls, a recognized browser-based preference signal, or by contacting us using the information below.

7. Marketing Communications

You may unsubscribe from promotional emails at any time by selecting the unsubscribe link included in the message or contacting us at privacy@nycmilitaryboxing.com 

Even if you opt out of marketing communications, we may continue to send non-promotional messages concerning your ticket purchase, registration, inquiry, event participation, safety, or other requested services.

8. Data Retention

We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this policy, including providing services, maintaining appropriate business and transaction records, resolving disputes, enforcing agreements, and satisfying legal obligations.

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Retention periods may vary depending on the type of information, the purpose for which it was collected, and applicable legal requirements.

9. Information Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

No website, transmission method, or storage system can be guaranteed to be completely secure. You should use caution when transmitting information online and avoid sending sensitive information through unsecured forms or email.

10. Your Privacy Rights and Choices

Depending on where you live and whether the relevant law applies to our organization, you may have the right to:

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• Request access to personal information we maintain about you;

• Request correction of inaccurate information;

• Request deletion of personal information;

• Request a portable copy of certain information;

• Learn about the categories and sources of information collected;

• Learn about the purposes for collecting or disclosing information;

• Opt out of the sale or sharing of personal information;

• Opt out of targeted advertising;

• Limit certain uses of sensitive personal information;

• Withdraw consent where processing is based on consent;

• Appeal a decision regarding a privacy request; and

• Exercise your privacy rights without unlawful discrimination.

To submit a request, email [PRIVACY EMAIL] with the subject line “Privacy Request.” Please describe your request and provide enough information for us to identify the relevant records.

We may need to verify your identity before completing a request. An authorized agent may submit a request on your behalf where permitted by law, but we may require proof of the agent’s authority and independent verification of your identity.

Some requests may be denied or limited when an exception applies, including when information must be retained to complete a transaction, maintain security, comply with the law, or establish or defend legal claims.

11. Children’s Privacy

The website is intended for a general audience and is not directed to children under 13. We do not knowingly collect personal information online from children under 13 without legally required parental consent.

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If you believe a child under 13 has submitted personal information through the website, please contact us at [PRIVACY EMAIL] so that we can review and, where appropriate, delete the information.

12. Event Photography and Video

The NYC Collegiate Military Boxing Classic may be photographed, recorded, livestreamed, or otherwise documented. Images and recordings may be used for event coverage, news, archival, advertising, promotional, and sponsorship purposes, subject to applicable law and any notices or releases provided in connection with the event.

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Please contact us before the event if you have a question regarding photography, recording, or an accessibility-related concern.

13. Third-Party Services and Links

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The website may contain links to ticketing providers, payment processors, participating institutions, sponsors, social media platforms, and other third-party websites.

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We do not control and are not responsible for the privacy, security, or content practices of independently operated services. We encourage you to review each provider’s privacy policy before submitting personal information.

14. Visitors Outside the United States

The website and event are operated in the United States. If you access the website from another country, your information may be transferred to, stored in, and processed in the United States, where privacy laws may differ from those in your jurisdiction.

Where required, we will use appropriate safeguards for international transfers of personal information.

15. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices, technology, services, or legal obligations. The revised policy will be posted on this page with an updated “Last Updated” date.

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Material changes may also be communicated through the website or by another appropriate method.

16. Contact Us

For questions, concerns, or privacy requests, contact:

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NYC Collegiate Military Boxing Classic
Operated by:Mark Gonsalves
Email: info@nycmilitaryboxing.com
Mailing Address: PO Box 932, Lexington, VA 24450

Website: nycmilitaryboxing.com

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